PLATFORM PRIVACY POLICY

CAREERS HUB LIMITED

PRIVACY POLICY

1. INTRODUCTION

Careers Hub Limited ("Careers Hub", "we", "us" or "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect personal data when individuals and organisations use the Careers Hub platform and associated recruitment services.

This Privacy Policy applies to:

  • Companies using the Careers Hub platform
  • Applicants creating profiles, submitting applications or otherwise interacting with the platform
  • Visitors to the Careers Hub website
  • Individuals who communicate with Careers Hub

Careers Hub Limited is registered in the Isle of Man and processes personal data in accordance with applicable data protection legislation, including the Isle of Man Data Protection Act 2018 and, where applicable, UK GDPR principles.

2. DATA CONTROLLER

For the purposes of applicable data protection legislation, Careers Hub Limited is the Data Controller in respect of personal data processed through the Careers Hub platform.

Contact details:

Careers Hub Limited

Email: lee@careershub.im

Website: www.careershub.im

Where a Company accesses Applicant information through the Platform, the Company becomes a separate and independent Data Controller in relation to its own recruitment and employment activities.

3. INFORMATION WE COLLECT

We may collect and process the following categories of information:

Applicant Information

  • Name and contact details
  • Curriculum vitae (CV)
  • Employment history
  • Qualifications and certifications
  • Skills and experience
  • Salary expectations
  • Right to work information
  • Profile photographs where provided
  • Communications submitted through the Platform
  • Job application information

Company Information

  • Company name
  • Registered address
  • Contact names
  • Business email addresses
  • Telephone numbers
  • Vacancy details
  • Recruitment activity data
  • Platform usage information
  • Technical Information
  • IP addresses
  • Browser type and version
  • Device information
  • Login activity
  • Website usage data
  • Cookies and analytics information

4. HOW WE USE PERSONAL DATA

We process personal data for the following purposes:

  • Recruitment Services
  • Creating and maintaining user accounts
  • Matching Applicants with vacancies
  • Facilitating job applications
  • Enabling communication between Applicants and Companies
  • Providing recruitment platform functionality
  • Platform Administration
  • Managing user accounts
  • Providing customer support
  • Maintaining platform security
  • Monitoring service performance
  • Preventing fraud and misuse
  • Business Operations
  • Managing contracts and commercial relationships
  • Invoicing and payment administration
  • Regulatory compliance
  • Responding to legal obligations
  • Service Improvement
  • Improving platform functionality
  • Developing matching technology
  • Improving AI-assisted recruitment tools
  • Analysing recruitment trends and platform usage

5. LEGAL BASIS FOR PROCESSING

We process personal data where one or more of the following lawful bases applies:

  • Consent
  • Performance of a contract
  • Compliance with a legal obligation
  • Legitimate interests pursued by Careers Hub
  • Protection of vital interests where applicable

Where consent is relied upon, individuals may withdraw consent at any time.

6. APPLICANT DATA SHARING

Applicant information may be made available to Companies using the Careers Hub platform for legitimate recruitment purposes.

Companies receiving Applicant information become independent Data Controllers and are responsible for their own compliance with applicable data protection legislation.

Careers Hub does not sell Applicant data.

Applicant information will only be shared where reasonably necessary to facilitate recruitment opportunities and related employment activities.

7. AI-ASSISTED MATCHING AND JOB MATCH SCORES

Careers Hub may use automated technologies and artificial intelligence tools to assist with Job Match Scores.

These tools are designed to assist client Companies with their applicant review process. Careers Hub does not make fully automated hiring decisions and does not automatically reject Applicants. All recruitment decisions remain the responsibility of the Company.

8. DATA RETENTION

Personal data will be retained only for as long as reasonably necessary for the purposes for which it was collected. Retention periods may vary depending upon:

  • Recruitment activity
  • Legal requirements
  • Regulatory obligations
  • Legitimate business needs

Where data is no longer required, it will be securely deleted or anonymised.

9. DATA SECURITY

Careers Hub implements and maintains appropriate technical and organisational security measures designed to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, unauthorised access, misuse or other unlawful processing. Such measures may include, where appropriate:

  • Secure user authentication and access controls
  • Encryption of data in transit
  • Role-based access permissions
  • Secure hosting environments
  • System monitoring and audit logging
  • Regular software updates and security maintenance procedures
  • Staff confidentiality obligations and access restrictions
  • Procedures for identifying, investigating and responding to security incidents

Access to personal data is restricted to authorised personnel and service providers who require such access for legitimate business purposes and who are subject to appropriate confidentiality obligations.

Whilst Careers Hub takes reasonable steps to protect personal data and maintain the security of its systems, no method of transmission over the internet or electronic storage system can be guaranteed to be completely secure. Accordingly, Careers Hub cannot guarantee the absolute security of information transmitted to, or through, the Platform.

10. INTERNATIONAL TRANSFERS

Where personal data is transferred outside the Isle of Man or the United Kingdom, Careers Hub will take appropriate steps to ensure that adequate safeguards are in place to protect personal data.

11. INDIVIDUAL RIGHTS

Subject to applicable data protection legislation, individuals may have rights to access, correct, update, delete, restrict or object to the processing of their personal data and, where applicable, to receive a copy of their personal data in a portable format.

Requests relating to personal data may be submitted using the contact details set out in this Privacy Policy.

12. COOKIES AND SIMILAR TECHNOLOGIES

The Careers Hub website and Platform may use cookies, pixels, local storage technologies and other similar technologies to support the operation, security and functionality of our services.

Such technologies may be used for purposes including:

  • Enabling core website and Platform functionality;
  • Maintaining user sessions and account access;
  • Remembering user preferences and settings;
  • Monitoring website and Platform performance;
  • Analysing usage patterns and user interactions;
  • Improving user experience and service delivery;
  • Detecting, preventing and investigating security incidents, fraud or unauthorised access; and
  • Supporting the ongoing development and optimisation of Careers Hub services.

Users may control or disable certain cookies through their browser settings. However, restricting or disabling cookies may affect the availability or functionality of certain features of the website or Platform.

Further information regarding the cookies and similar technologies used by Careers Hub may be provided in a separate Cookie Policy or Cookie Notice published on the Platform.

13. DATA BREACHES

In the event of a personal data breach, Careers Hub will investigate the incident and, where required by law, notify the appropriate supervisory authority and affected individuals.

14. CHANGES TO THIS POLICY

Careers Hub reserves the right to amend this Privacy Policy from time to time. Updated versions will be published on the Platform and will become effective upon publication unless otherwise stated.

15. CONTACT US

Questions regarding this Privacy Policy or the processing of personal data should be directed to:

Careers Hub Limited

Email: lee@careershub.im

Website: www.careershub.im

V1.0 June 2026

WHAT ARE COOKIES?

Cookies play a crucial role in optimizing the user experience on a website facilitating connections between potential applicants and employers. In this context, when users submit information on the site, cookies are small text files stored on their devices. These cookies store user preferences, login details, and relevant data.

By utilizing this information, the website can efficiently cross-reference keywords from potential applicants with those from potential employers. This matching process enables the platform to connect individuals with job opportunities that align with their skills and preferences. Cookies enable the site to remember user choices, ensuring a seamless experience for applicants and employers alike. While prioritizing user privacy, cookies empower the platform to streamline the matchmaking process, fostering effective connections and enhancing the overall functionality of the job-matching website.

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